--- title: "How Do You Issue Invoices in e-Commerce?" description: "How do you issue invoices in e-commerce, and is it mandatory? Learn the steps for e-Invoice and e-Archive invoices, integration, and invoice notification for marketplace orders step by step." url: https://www.faprika.com/en/blog/how-do-you-issue-invoices-in-e-commerce language: en site: Faprika --- # How Do You Issue Invoices in e-Commerce? > How do you issue invoices in e-commerce, and is it mandatory? Learn the steps for e-Invoice and e-Archive invoices, integration, and invoice notification for marketplace orders step by step. The key to succeeding in the world of e-commerce is not only impressive sales figures but also properly managing the legal processes behind those sales. Questions such as "How do you issue invoices in e-commerce?" and "Is it mandatory to issue invoices in e-commerce?" are vital, especially for businesses that are just starting out or want to understand the process better. In this article, we will present the steps of issuing invoices in e-commerce, the legal requirements of this process, and tips that will make your work easier. Every sale made through e-commerce platforms is subject to certain legal requirements, and this includes the invoicing process. Besides keeping an official record of sales made to customers, issuing invoices is also mandatory for fulfilling tax obligations. However, this process may be considered complex and time-consuming. At this point, being equipped with the right information and tools makes it easier for businesses both to save time and to ensure legal compliance. This guide aims to explain the invoicing process in e-commerce in a simple and understandable way. Whether you are a small business owner or sell on a large e-commerce platform, this information will help you manage the legal process behind your sales smoothly. Key Takeaway Success in e-commerce is not just about selling your products; it also involves demonstrating legal compliance and professionalism in every sale. For this reason, invoicing sits at the heart of e-commerce and is the cornerstone of your business's credibility. Okumanızı öneririz Fransa'ya e-İhracat ile Nasıl Ürün Satabilirsiniz? ## How do you issue invoices in e-commerce? In the world of e-commerce, invoicing represents an important legal obligation and operational process for businesses. There are multiple methods in this process, and each responds to different needs. Here are the methods of issuing e-invoices in e-commerce: **Using the e-Archive Portal:** For [e-Invoice taxpayers](https://www.faprika.com/en/blog/e-invoice-taxpayer-lookup), issuing e-invoices via the e-Archive Portal is carried out as detailed above. This method offers a practical and suitable solution, especially for smaller businesses. 1. **Logging In to the Interactive Tax Office e-Invoice System:** The first step is to log in to the e-invoice system of the Interactive Tax Office. If you do not have a user code, you can get it from the ‘My Information/My Registry Record’ section at dijital.gib.gov.tr. 2. **Logging In via the Archive Portal:** After logging in to the system with your user code, you continue your transactions via the Archive Portal. 3. **Invoice Creation Process:** Click on the document operations section in the system and find the ‘Create Invoice’ option. On the page that opens, fill in all the information correctly and completely. 4. **Buyer and Goods/Services Sold Information:** Next, enter the buyer's information and the information about the goods or services sold. 5. **Checking the Total Amount and Creating the Invoice:** After entering the information, carefully check the amount in the ‘Total’ section and create your invoice by pressing the ‘Create’ button. 6. **Invoice Approval and Signature:** The e-invoice you create is first saved as a draft. If there are no problems, approve your invoice by clicking the ‘GİB Signature’ button. 7. **SMS Confirmation:** To complete the process, give your approval by entering the code sent to your mobile phone into the system. **Decline in the Use of Printed Invoices:** Traditional printed invoices are increasingly less preferred with digitalization. The efficiency and speed provided by e-invoice and e-archive systems are replacing printed invoices. **Issuing e-Invoices and e-Archive Invoices Through Private Integrators:** For large-scale businesses or companies with more complex invoicing needs, issuing e-invoices and e-archive invoices through private integrators can be an ideal solution. By automating the process, these integrators make invoicing faster and free of errors. Tip Take Advantage of e-Invoice and e-Archive Invoicing e-Invoices and e-archive invoices prevent paper waste and lower costs. These systems also let you store your invoices securely in a digital environment and access them easily whenever needed. Okumanızı öneririz Almanya’ya e-İhracat Yapmak Hakkında Bilmeniz Gerekenler ## Efficiency and Ease in e-Commerce with Faprika If you want to make your e-commerce processes more efficient and easier, explore the solutions Faprika offers. With solutions designed for the needs of e-commerce platforms, Faprika simplifies e-invoice and e-archive processes. By automating businesses' invoicing processes, the platform saves time and money. With Faprika, you can make invoicing in e-commerce easier and focus more on the other important areas of your business. Tip Use Automated Invoicing Systems In the world of e-commerce, automating the invoicing process saves a great deal of time. Automated invoicing systems create an invoice instantly as each sale takes place, reducing your workload and minimizing the risk of errors. Okumanızı öneririz İleti Yönetim Sistemi (İYS) Hakkında Bilmeniz Gereken Her Şey ## Is Issuing Invoices Mandatory in e-Commerce? Yes, issuing invoices is mandatory in e-commerce. e-Commerce is subject to the same legal requirements as sales made in physical stores, which means an invoice must be issued for every product or service sold. An invoice is an important legal document for both buyer and seller, and it is mandatory for the following reasons: - **Legal Compliance:** An invoice serves as proof of the sale and shows that the business is fulfilling its tax obligations. Under tax legislation, an invoice must be issued for every commercial transaction. - **Accounting Records:** Invoices play an important role in a business's accounting records. Issuing invoices is essential for recording income and expenses accurately. - **Customer Rights:** For customers, an invoice is a document that protects their rights regarding the product or service they purchased. In cases such as warranty, returns and exchanges, the invoice proves the customer's purchase. - **Tax Audits:** During tax audits, invoices are used to verify a business's sales and tax obligations. e-Commerce platforms can make this process easier by automating invoicing. Digital solutions such as e-invoices and e-archive invoices in particular offer e-commerce businesses efficient methods in terms of both time and cost. For this reason, it is important for every business operating in e-commerce to carry out invoicing in line with legal regulations. Tip Prioritize Legal Compliance When issuing invoices in e-commerce, it is essential to comply with all legal requirements and tax regulations. This both increases your business's credibility and prevents possible legal problems. Okumanızı öneririz Geleceğin En Çok Kazandıracak Meslekleri ## Is Issuing e-Invoices Mandatory in e-Commerce? For businesses operating in the e-commerce sector, issuing e-invoices is highly important for both the efficiency of business processes and legal compliance. The new communiqué published on 22 January 2022 introduced some important changes regarding the use of e-invoices and e-archive. Here is a summary of these changes: - **Turnover Below 3 Million TL:** For e-commerce companies whose 2022 turnover is below 3 million TL, the use of e-invoices and e-archive is voluntary. These companies can decide to embrace digital transformation and automate their business processes. - **Turnover of 3 Million TL and Above:** If an e-commerce company's 2022 turnover is 3 million TL or more, using e-invoices and e-archive is mandatory. This matters both for companies to meet their legal requirements and to make their operations more efficient in the digital environment. - **1 July 2023 and the e-Ledger Requirement:** Companies whose gross sales revenue for 2022 exceeded 3 million TL and which switched to the e-invoice and e-archive system on 1 July 2023 must move to the e-ledger system from 1 January 2024. This step ensures transparency and easy tracking of financial transactions. - **Voluntary Transition and the e-Ledger:** Companies that switch to the e-invoice and e-archive system voluntarily are not required to move to the e-ledger system as long as they do not exceed certain limits. - **Lowered Limits and Expanded Scope:** The amendment made in the Revenue Administration's Tax Procedure Law General Communiqué No. 509 lowered the turnover limits for taxpayers engaged in e-commerce. Companies with gross sales revenue of 1 million TL for the 2020 and 2021 accounting periods, and 500 thousand TL or more for 2022 and after, must switch to e-invoicing by 1 July 2023. Tip Enter Customer Information Accurately and Completely When issuing an invoice, the accuracy of customer information is very important in case of returns and objections. Take care to enter the customer's name, address and contact details accurately and completely. Okumanızı öneririz En Çok Para Kazandıran Meslekler ## e-Invoice integration e-Invoice integration is an indispensable component of today's e-commerce businesses. While simplifying business processes, this technology also delivers many benefits that strengthen a business's competitiveness. Here are the main benefits of e-invoice integration: - **Efficiency and Speed:** e-Invoice integration automates invoicing and eliminates the time lost to manual work. This speeds up the invoicing process and lets businesses work more efficiently. - **Cost Savings:** Compared with traditional invoicing methods, e-invoices significantly reduce costs such as paper, printer ink and postage. Transactions carried out digitally are more economical than physical invoicing processes. - **Legal Compliance and Fewer Errors:** e-Invoice integration generates invoices that comply with current legislation. This reduces the risk of issuing incorrect invoices and gives businesses confidence in legal compliance. - **Eco-Friendly Solution:** e-Invoices reduce environmental impact. By eliminating paper use, they contribute to businesses' environmentally friendly policies. - **Enhanced Security and Archiving:** Digital invoices are more secure than physical ones. e-Invoices are protected by cybersecurity measures and can easily be archived digitally. - **Customer Satisfaction:** e-Invoice integration gives customers fast and error-free invoicing. This increases customer satisfaction and builds loyalty. - **Easier Reporting and Analysis:** e-Invoices can easily be stored and analyzed digitally. This makes it easier for businesses to monitor their financial performance and make strategic decisions. For e-commerce businesses, e-invoice integration is not just a legal requirement but also a tool that improves the efficiency of business processes and the customer experience. By embracing technological developments, businesses can benefit from the advantages this integration offers and reach a strong position in the market. Tip Pay Attention to Your Invoice Design Invoices are an important element that reflects your brand's professionalism. Strengthen your brand identity by adding your company's logo to your invoice design and using a clear layout. Okumanızı öneririz En Kolay Para Kazanma Yolları ## Is There a Fee for e-Invoice Integration? In the world of e-commerce, e-invoice integration is an important step that simplifies business processes and ensures legal compliance. However, this integration process can sometimes bring additional costs. e-Commerce companies generally charge a certain fee for e-invoice integration. This fee may vary depending on the complexity of the integration, the level of technical support provided and additional features. - **Additional Services and Pricing:** e-Commerce platforms may charge variable fees depending on the additional services they offer as part of e-invoice integration. These additional services may include ongoing technical support, updates, customization options and extra integrations. - **Free e-Invoice Integration with Faprika:** Offering cost-effective solutions in the e-commerce sector, Faprika provides its customers with a free e-invoice integration service. This is a major advantage, especially for small and medium-sized businesses. Faprika's free e-invoice integration allows businesses both to reduce their costs and to carry out their digital transformation smoothly. ## e-Invoice Notification Requirement for Marketplace Orders Sales made on marketplace platforms now require e-invoice link notifications, creating a new management need for e-commerce businesses. Faprika offers an automated and compliant solution to this requirement, automating businesses' e-invoice link notification processes. By automatically forwarding the required e-invoice PDF link notification for every sale to Trendyol and other marketplace sites, the Faprika e-Commerce system lets you meet legal requirements easily and manage your business processes smoothly. With this solution, businesses save time and resources and become more efficient and effective in e-commerce. Tip Track Your Invoices Regularly Tracking your invoices regularly helps you keep your financial transactions under control. Protect your financial health by regularly reviewing payments, returns and customer objections. Okumanızı öneririz Müşteri Yorumları ve İncelemeleri: Olumlu Geri Bildirimleri Nasıl Kullanabilirsiniz? Issuing invoices in e-commerce is both a legal requirement and an important part of ensuring customer satisfaction. In this article, we looked in detail at how invoicing is done in e-commerce, the points to watch out for and ways to make this process easier. The invoicing process is one of the cornerstones of e-commerce, and managing it correctly and effectively plays a critical role in your business's success. Remember, e-invoice and e-archive invoice systems both speed up this process and minimize errors. With e-invoice integration it is also possible to reduce costs and make your business processes more efficient. Managing invoicing correctly on your e-commerce platform is the key to earning your customers' trust and meeting your business's legal obligations. ## Frequently Asked Questions (FAQ) **Is issuing invoices mandatory in e-commerce?** Yes, issuing invoices is a legal requirement in e-commerce. An invoice must be issued for every online sale, both to meet tax obligations and to keep accounting records in order. **How is e-invoicing used in e-commerce?** e-Invoice use in e-commerce is carried out by logging in to the Interactive Tax Office's e-invoice system and filling in the required information. e-Invoice and e-archive invoice systems make this process easier digitally. **Is e-invoicing mandatory for small e-commerce businesses?** As of 2022, the use of e-invoices is voluntary for e-commerce businesses with annual turnover below 3 million TL. However, for businesses whose turnover exceeds this amount, e-invoice use is mandatory. **Do I have to pay for e-invoice integration?** Some e-commerce platforms may charge a fee for e-invoice integration. However, some platforms, such as Faprika, provide their customers with free e-invoice integration. **What is the difference between e-invoice and e-archive invoice?** e-Invoice is used when both the buyer and the seller are e-invoice taxpayers. An e-archive invoice, on the other hand, lets the seller create an invoice electronically when the buyer is not an e-invoice taxpayer. **How can I archive e-commerce invoices?** e-Commerce invoices can be stored digitally thanks to e-invoice and e-archive systems. These systems offer a secure and easily accessible archiving solution. **What information should e-commerce invoices contain?** e-Commerce invoices must contain basic information such as the full name, address and tax number of the seller and the buyer, a description of the product or service sold, the quantity, the unit price and the total amount. Faprika e-Commerce The way to succeed in the world of e-commerce is a strong and effective infrastructure. Faprika gives you all the tools you need to stay one step ahead in the industry. If you want to take a closer look at the advantages Faprika offers to make a difference in e-commerce, expand your customer base and increase your sales, start your free trial now. Start free with Faprika now. Try for Free ### You May Also Like - [**Stoksuz e-Ticaret Nedir? 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